Practical Solutions For Educators

Specializing in FileMaker Go Solutions for the iPad and iPhone

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OTES on the Go (4.5v2) the easiest most efficient way to complete OTES requirements
•Works well with eTPES Option 1, 2 or 3
•Now
Integrates with eTPES
•Complete short OTES walkthrough evaluations
•Complete formal narrative observations with greatly reduced typing
•Copy data directly to eTPES for Option 1 schools
•Create PDF forms for Option 2 schools
•Rate narrative observation and all evidence with the OTES rubric
•Schedule observations
•Create custom walkthrough forms
•Building annual site license as low as $120
•Create yearly reports or date range reports
•Auto complete the Teacher Performance Evaluation Rubric
Create custom walkthroughs
•Easily dictate hand written observations directly into OTES on the Go
•Add district specific forms to the OTES on the Go
•Transfer data from one observation or walkthrough to another
•Complete Evaluation Rubric Checklist to document a teacher's skill, areas of need and targets for improvements
•Includes the Professional Growth Plan

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What districts are using OTES on the Go

You must have FileMaker Go 13 installed on your iPad to use this solution. FileMaker Go 13 is a free app on the iTunes App store
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(download FileMaker Go 13)

Attention IOS 7 users: After tapping the download link you a little gears spinning in the upper left corner to indicate the file is downloading. After the next page loads, Tap "Open in FileMaker..."
Attention IOS 8 users: iOS 8 changed the way that files download to your iPad or iPhone. Files will no longer automatically open after they are downloaded. The files will download to the Files on Device section in FileMaker Go 13 but you will now need to open the install_otes_13.fmp12 files to complete the installation (if you are downloading the OTES Update you will need to open the update_otes.fmp12 file). Tap here for further iOS 8 download directions.

Download a trial version directly to your iPad or iPhone 5 or greater (FileMaker Go 13 must first be installed; FileMaker Go 12 will not work ).

Tap to Download OTES on the Go New Installation to your iPad/iPhone (do not tap this link if you are trying to update a previously installed version of OTES on the Go)

OTES on the Go help PDF

If you have a prior version installed on your iPad install the OTES Update by tapping the following link:

Tap to Install the 4.5v2 OTES Update (update_otes_13.fmp12 requires FileMaker Go 13) Read Directions Below Before Updating

This update will only update the OTES_otg file on your iPad. Before you install the update, you should close the OTES on the Go on your iPad. Only run this update if you have been using a file named OTES_otg to enter data. Data from the old file will transfer to the updated file.
It is also highly recommended to make an external backup of your file in case something happens on the iPad that disrupts the update routine which could result in a loss of your data. Click here to view directions on how to make a copy of the OTES file that is either stored in another location or sent to your email account. Having an external backup is very important if something ever happens to your iPad, you'll have a copy of the OTES file that can be reinstalled on an iPad.

You must also have FileMaker Go 13 installed to use this update. If you only have FileMaker Go 12 installed on your iPad, you will need to install FileMaker Go 13 to your iPad. You will also need to move the OTES_otg file from FileMaker Go 12 to FileMaker Go 13. You can do this my using iTunes to copy the OTES_otg file from your FileMaker Go 12 folder to your computer and then copy it from your computer to the FileMaker Go 13 folder. After completing this, you can then run the update. Once the update is ran, do not continue to use the FileMaker Go 12 version. The FileMaker Go 12 icon has a blue/purple background and FileMaker Go 13 has a white background.

Recent fixes include correcting problems with emailing some of the forms, storing private notes, printing the final summative page, deleting additional evidence, deleting lines from an observation, increasing size of printed comments on the observation, auto-correct now works on the scripted narrative, and generating a current observation report when additional evidence is added.

4.1v7
*Optimized for an iPhone or iPad
Create custom walkthroughs
•Score observations directly on the observation form
•Copy observation to clipboard

•Building walkthrough and observation summaries now included
•Teacher can now sign the observation and pre and post conference dates have been added
•Shortcuts for writing comments, summaries and recommendations have been added
•Create yearly reports
•Add district specific forms to the OTES on the Go
•Now includes the Teacher Performance Evaluation Rubric
•Now have an option to score with the OTES Rubric directly on the formal observation
•Can now score hand written observations with the OTES rubric
4.2v1
•Create date range reports
•Copy data to eTPES
•Copy data from one observation to another observation
4.2v3
•Fix a problem with entering a date on the teacher layout (this bug was introduced in version 4.2v1)
Copy data from one walkthrough to another walkthrough
4.5v1
•Added the OTES Teacher Evaluation Rubric Checklist
4.5v2
•Added the OTES Professional Development Plan

Here are a couple links on how to use iTunes to transfer files:

https://www.youtube.com/watch?v=Iw-SUiHkaWs
http://support.apple.com/kb/PH12118

If you still are using FileMaker Go 12, the latest update for OTES on the Go for this version is 3.6v7. Tap the link below to install this update.

Install 3.6v7 update

Frequently Asked Questions:

1. My district is an Option 1 district and I have to enter all the observation data into eTPES. Can OTES on the Go help me?

OTES on the Go now has an option to log into eTPES directly from OTES on the Go. You can use all of the great features in OTES on the Go to enter your observations. Then easily copy the data from OTES on the Go into eTPES. This also gives you the option to do your observations offline and transfer the data to eTPES when you have a WiFi connection. You can also export all of the data to a text file that can be used to copy the data to eTPES.

2. I’m not a very good typist and I prefer to hand write my observations. How can OTES on the Go benefit me?


OTES on the Go actually works very well if you hand write observations. You can use the microphone option on the iPad keyboard to dictate the written observation into OTES on the Go. Then you can take advantage of all of the great features in OTES on the Go.

3. Can OTES on the Go be used just on a computer?

Yes, if you have FileMaker Pro 13 installed on the computer. You can download a trial version of FileMaker Pro 13 at
Download Trial
The OTES on the Go file can be downloaded at
Download OTES

4. I’m worried about losing all of my data if something happens to my iPad. What can I do to prevent this?

You can easily send a copy of the OTES_otg file that contains all of your data to another storage location. If something happens to your iPad, you can reinstall the copied file with all of your data. The procedures on how to make a copy of the OTES_otg file are covered in the OTES on the Go Help. Your district could also use the network version of OTES on the Go which does not store any data on the iPad.

5. I use the network version of OTES on the Go. How can I work on OTES on the Go if I don’t have a WiFi connection?

OTES on the Go now has the ability to transfer an observation from the standalone version of the program to the network version of the program. So when you don’t have a WiFi connection you could work on the standalone version and transfer it to the network when you have a WiFi connection.

6. Occasionally I will do an observation of two teachers team teaching. Can I copy the observation into another observation?

There is now an option in OTES on the Go to copy and transfer an observation or walkthrough to another observation or walkthrough.

7. How can I work on by iPad or iPhone and my computer?

If you use the network version of OTES on the Go, you can use an iPhone, iPad and computer to enter data. The option to do this can be found by tapping on the little gear in the upper right corner of the iPad screen and then tap Perform Script.

8. Should I rate everything I observe with the OTES Rubric?

This is up to the user but it is recommended to rate items that you think are significant to the observation.

9. Occasionally the program doesn’t work as expected. What can I do about this?

When the program doesn’t work as expected it is recommended to restart the iPad. A restart of the iPad usually will correct a majority of the problems you might have with the program. Another option is to check the website (www.psfe.com/otes.html) to see if you have the latest update to the program. Updates include new features and bug fixes. An update can be downloaded to your iPhone or iPad from the website.

10. Can district specific forms be added to OTES on the Go?

OTES on the Go has an option to use custom district specific forms. Contact Practical Solutions For Educators for more information on adding district specific forms to OTES on the Go.
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